Privacy Policy

01Data controller

The controller of your personal data is WE GROUP sp. z o.o., with its registered office in Warsaw, at ul. Marszałkowska 83/57, 00-683 Warsaw, entered in the Register of Entrepreneurs of the National Court Register under KRS number 0000664185, NIP 7010667258, REGON 366580330 (hereinafter: „Controller”).

For matters relating to personal data, you can contact us by email: [email protected] or by telephone: +48 22 355 31 00.

02What data we collect and why

Enquiry / quote form. When you submit an enquiry via the form on our website, we process the data you provide: full name, email address, telephone number, planned date of the event, number of guests, event format and the content of your message. We use this data solely to respond to your enquiry, prepare a venue hire quote and conduct further correspondence on this matter. The legal basis is the taking of steps at your request prior to entering into a contract (Article 6(1)(b) of the GDPR) and our legitimate interest in handling correspondence (Article 6(1)(f) of the GDPR). Once you have submitted the form, you will receive an automatic confirmation at the email address provided, together with your enquiry number.

Contact by telephone, email and WhatsApp. If you contact us directly, we process the data you provide to us in order to handle your enquiry (Article 6(1)(b) and (f) of the GDPR).

Technical data. While browsing the website, the server and intermediary services (hosting, Cloudflare) automatically record standard technical data, such as your IP address, browser type and the subpages you visit — in order to ensure the security and proper functioning of the website (Article 6(1)(f) of the GDPR).

Visitor statistics (Google Analytics). With your consent, given via the privacy settings banner, we use Google Analytics to understand how visitors use the website (e.g. which subpages they view and where they came from). The data is collected in aggregated form and is not used to identify individual persons. The legal basis is your consent (Article 6(1)(a) of the GDPR), which you can withdraw at any time in the privacy settings available on the website.

Providing data is voluntary, but without your contact details we will not be able to respond to your enquiry.

03How long we retain data

We retain data from enquiries for the duration of the correspondence, and subsequently for the period necessary to establish or defend any potential claims — for no longer than 3 years from the last contact. If a contract is concluded, we retain data relating to its performance and settlement for the periods required by law (in particular tax regulations — 5 years from the end of the tax year).

04To whom we disclose data

Your data may be entrusted to entities that support our website and communications: hosting and email providers, IT service providers and — with regard to technical data — Cloudflare. All these entities process data on the basis of data processing agreements and exclusively on our behalf. We do not sell your data or share it with third parties for marketing purposes.

05Your rights

You have the right to: access your data and receive a copy of it, rectify it, erase it, restrict processing, data portability, and object to processing based on a legitimate interest. To exercise these rights, please email [email protected].

You also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warsaw, www.uodo.gov.pl).

06Cookies

The website uses two types of cookies: essential cookies, which ensure the site functions correctly (including Cloudflare security cookies and remembering your consent choice), and — only with your consent — statistics cookies (Google Analytics). On your first visit we display a privacy settings banner where you decide about statistics cookies; you can change your choice at any time by returning to the privacy settings on the website. We do not maintain comments or user accounts. You can also manage cookies directly in your browser.

07Embedded content from other websites

The website contains embedded external content which only loads once you interact with it or when a particular section is displayed:

• YouTube videos — played in enhanced privacy mode (youtube-nocookie.com); the video and associated Google mechanisms only start running once you click on the thumbnail. Policy: policies.google.com/privacy.
• Google Maps — the contact section contains an embedded Google Maps map, to which Google’s privacy policy applies.
• Google Fonts — loaded from Google’s servers; your browser transmits standard technical data (IP address) in the process.

The providers of these services may collect data about your interaction with the embedded content in accordance with their own privacy policies.

08Data transfers outside the EEA

In connection with the use of Google services (Analytics, YouTube, Maps, Fonts) and Cloudflare, technical data may be transferred to third countries, including the USA. These providers state that they use mechanisms to legitimise such transfers (including standard contractual clauses and the Data Privacy Framework).

09Changes to this policy

This policy may be updated, for example in the event of changes to the scope of services or legislation. The current version is always available at www.sale-konferencyjne-warszawa.pl/en/privacy-policy/. The Polish version is available at /polityka-prywatnosci/.